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GirlCode LTD ("we", "us", "our") values your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and protect your personal information, in line with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other relevant UK laws.

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🏢 Who We Are

GirlCode LTD

• Registered in England and Wales

• Company No. 13873433

• Registered with the Information Commissioner’s Office (ICO) for GDPR compliance since 24/02/2023 (renewed annually)

• GirlCode® is a registered trademark

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Data Protection Officer: James Grant
📧 Email: James@girlcode.dev
📞 Phone: 07508440148

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📌 Scope of This Policy

This policy applies to personal data we collect through:

• Our website (www.girlcode.dev)

• Job boards, events, and forums

• Membership signups

• Communication channels (e.g. email, messaging, phone)

• Any other platform or service managed by GirlCode

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It explains what personal data we collect, how we use it, who we share it with, how we secure it, and your rights as a data subject.

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📚 Definition of Personal Data

“Personal data” means any information that can directly or indirectly identify an individual. This includes:

• Basic contact details (e.g. name, email, phone number)

• IP address and location data

• Employment or education info

• User content (e.g. posts, CVs, messages)

• Preferences, interests, and profile images

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📥 Data We Collect

Depending on how you interact with us, we may collect:

a) Data You Provide

• Name, date of birth, gender (optional)

• Email address, phone number, postal address

• Job title, profession, qualifications

• CVs, bios, or personal statements

• Profile picture or display photo

• Payment information (for clients/instructors)

• Social media handles (LinkedIn, GitHub, etc.)

• Preferences or opt-in choices

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b) Automatically Collected Data

• IP address and browser type

• Device identifiers

• Pages visited and actions taken

• Cookies and usage tracking

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🔍 See our Cookie Policy for more information on tracking tools used.

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🎯 How We Use Your Data

We only process your data when we have a lawful basis under GDPR. We may use your data for:

PurposeLegal Basis

Managing your account and profileContract

Delivering services (e.g. events, jobs)Contract / Legitimate Interest

Communicating with you about updatesLegitimate Interest

Sending marketing emailsConsent

Processing paymentsContract

Personalising your experienceLegitimate Interest

Legal or regulatory complianceLegal Obligation

Analytics and platform improvementLegitimate Interest

Profiling (via Wix CRM)Legitimate Interest with human review available

We do not use automated decision-making without human involvement.

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🔗 Data Sharing

Your data may be shared in the following cases:

• Trusted third-party service providers, including:

  • Website hosts, email platforms, CRM (e.g., Wix CMS)

  • Payment processors (e.g., Stripe, PayPal)

• Event partners or recruiters, only if you register or apply via their listing

• Legal authorities, if required by law

• Business transfers, such as mergers or acquisitions (you’ll be informed in advance)

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All third parties are required to treat your data confidentially and comply with data protection laws.

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🌍 International Transfers

Some of our service providers may process data outside the UK. Where this occurs, we ensure:

• Adequate safeguards, such as UK-approved Standard Contractual Clauses

• Compliance with international data protection standards

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🛡️ Data Security

We take appropriate technical and organisational measures to keep your data safe, including:

• SSL encryption

• Password protection and secure login systems

• Role-based access control

• Regular software and security audits

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While no system is 100% secure, we follow best practices to minimise risk.

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⏳ Data Retention

We retain personal data only for as long as necessary for its original purpose, including:

• While your account is active

• Up to seven years for legal/financial record-keeping

• Immediately upon your request for deletion, unless there is a legal reason not to

You can also manually delete your profile or contact us to have it removed from public view.

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⚖️ Your Rights Under UK GDPR

You have the following rights:

• Right to Be Informed – About how we use your data

• Right of Access – Request a copy of your data

• Right to Rectification – Correct inaccurate or incomplete data

• Right to Erasure – Request deletion of your data

• Right to Restrict Processing – Temporarily pause how we use your data

• Right to Object – To processing, especially for marketing

• Right to Data Portability – Transfer your data to another provider

• Right not to be subject to automated decision-making – (We do not currently do this)

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To exercise any of these rights, contact us using the details below or submit a Subject Access Request. We aim to respond within 30 days.

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🧾 Marketing Preferences

You may opt in to receive:

• Newsletters

• Event invites

• Job opportunities

• Platform updates

You can unsubscribe anytime via the link in our emails or by updating your account preferences.

We never send marketing without your consent.

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📣 Changes to This Privacy Policy

We may update this Privacy Policy occasionally. If we make significant changes, we will notify you via email or platform notification.

• The latest version will always be available at: www.girlcode.dev/privacy

• Previous versions are available upon request.​

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📬 Contact Us

If you have questions, concerns, or wish to exercise your rights, please contact:

James Grant
📧 Email: James@girlcode.dev
📞 Phone: 07508440148
🌍 Website: www.girlcode.dev