GirlCode LTD (“we”, “us”, “our”) values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your information when you use our websites, services, communities, or platforms—whether as a visitor, member, job seeker, employer, event attendee, or partner.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

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Who We Are

GirlCode LTD
Registered in England and Wales
Company No: 13873433

VAT Registration Number: 499 4915 18
Registered with the ICO (Information Commissioner’s Office) since 24/02/2023, renewed annually with reference number: ZA923205
GirlCode® is a registered trademark.

GirlCode LTD (DCS048726) is Disability Confident Committed (21/01/2026 to 17/01/2029) 

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Contact Information:
📧 Email: accounts@girlcode.dev
📞 Office Phone Number: 0203 8052298
🌐 Website: www.girlcode.dev

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Scope of This Policy

This policy applies to personal data collected via:

• Our website (girlcode.dev)

• Our job board and employer portals

• Community platforms and forums

• Event sign-ups and online events

• Communications via email, phone, or social media

• Any third-party platforms we use (e.g., Wix, Eventbrite, LinkedIn)

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What Is Personal Data?

Personal data means any information that identifies you as an individual—either directly (e.g., name) or indirectly (e.g., IP address or CV details).

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Your Rights Under GDPR

Under the UK GDPR, you have the following rights:

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• Right to Be InformedKnow how and why we use your data

• Right of AccessRequest a copy of the data we hold about you

• Right to RectificationAsk us to fix inaccurate or incomplete data

• Right to ErasureRequest deletion of your data in certain cases

• Right to Restrict ProcessingAsk us to limit how we use your data

• Right to Data PortabilityReceive your data in a portable format

• Right to ObjectObject to processing based on legitimate interests or direct marketing

• Rights re: Automated Decision-MakingWe do not use fully automated profiling or decision-making

• To exercise any of these rights, please contact us using the details above. We will respond within 30 days.​

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Data We Collect

We may collect and process the following types of personal data:

• Identity Data: Name, date of birth, gender, profile photo

• Contact Data: Email address, postal address, phone number

• Professional Data: Job title, CV, education, skills, employment status

• Account Data: Username, password, account preferences

• Payment Data: Billing address, transaction details (for clients or instructors)

• Technical Data: IP address, browser type, device information, cookies

• Usage Data: Interactions with our platform, events attended, messages posted

• Marketing Preferences: Opt-ins and opt-outs

We do not knowingly collect data from individuals under the age of 16 without parental consent.

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How We Use Your Data

We use your personal data to:

• Provide, personalise and maintain your account and community experience

• Send you service emails, updates, and event notifications

• Facilitate job applications and employer access to candidate info

• Host events and manage registrations or ticketing

• Process payments and verify identity (for instructors or clients)

• Analyse platform usage to improve user experience

• Send marketing communications (only with consent)

• Enforce our Terms of Service and Community Guidelines

We do not sell your data.
You can withdraw your consent or update preferences at any time.

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Data Sharing & Third Parties

We may share your data with:

• Trusted third-party service providers, such as Wix, Stripe, Mailchimp, Eventbrite, or Google Workspace, under strict data processing agreements

• Employers (only if you apply to jobs or opt in)

• Legal authorities, where required to comply with the law

• Business partners during mergers, acquisitions, or asset transfers

All third parties are bound by data protection obligations and cannot use your data for their own purposes.

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Data Security

We use appropriate technical and organisational security measures to protect your personal data, including:

• SSL encryption

• Firewalls and access controls

• Regular security reviews and audits

• Staff confidentiality and GDPR training

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However, no system is 100% secure. You are responsible for keeping your passwords confidential.

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Data Retention

We keep your personal data only for as long as necessary:

• Account Data: Retained until account deletion

• Job/Employer Data: Retained up to 7 years for legal or audit purposes

• Marketing Data: Until you unsubscribe or withdraw consent

• Event Data: Retained for up to 2 years unless otherwise required

You can request early deletion by contacting us.

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Automated Profiling

We may use limited automated processes via our Customer Relationship Management system (e.g., Wix CRM) to:

• Tailor communications based on your activity or preferences

• Group users by job interest or engagement level

These do not have legal or significant effects on you. You may request human review at any time.

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Cookies

Our site uses cookies and similar technologies to:

• Improve functionality and performance

• Analyse traffic and visitor behaviour

• Support login and form functionality

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For full details, see our Cookie Policy.

You can manage cookies through your browser settings or via our cookie banner.

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Deletion & Opt-Out Options

You may:

• Manually delete your account or content at any time

• Request full data removal by contacting us

• Opt out of marketing emails using unsubscribe links

• Adjust cookie preferences via browser or our site

We will honour your choices unless we are legally required to retain your data.

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How to Make a Subject Access Request (SAR)

To access your data or exercise any GDPR rights:

• Email: accounts@girlcode.dev 

• Subject: "Subject Access Request"

• Include: Your name, contact email, and description of the request

We aim to respond within 30 days, or inform you of any delays for complex requests.

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Updates to This Policy

We may update this policy from time to time to reflect changes in law or services.

• Major changes: Notified via email or website notice

• Latest version: Always available at www.girlcode.dev/privacy

We recommend reviewing this policy periodically.

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Contact Us

If you have questions about this Privacy Policy, your data rights, or anything related to privacy, please contact:

Data Protection Officer

James Grant
📧 Email: James@girlcode.dev 
📞 Phone: 0203 8052298

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You may also contact the ICO (Information Commissioner’s Office) if you're not satisfied with how we handle your data:
www.ico.org.uk

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1) GirlCode LTD — Good Work Plan

 

At GirlCode LTD, we are committed to creating a workplace where people can do their best work, feel supported, and grow with confidence. Our Good Work Plan sets out how we create a fair, inclusive, flexible and empowering environment for our team, contractors, and contributors.

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Our commitments

 

Fair pay & transparency

 

• We aim to pay fairly and competitively for all roles, including freelance and project work.

• We provide clear role expectations, responsibilities, and scope of work.

 

Flexible and remote-first working

 

• We operate a flexible working culture and support remote-first working wherever possible.

• We encourage team members to manage their schedule in a way that supports wellbeing and performance.

 

Learning and career development

 

• We support continuous learning, with regular feedback and development conversations.

• We actively encourage growth in leadership, communication, technical skills, and community building.

 

Safe, respectful and inclusive culture

 

• We do not tolerate bullying, harassment, discrimination or intimidation of any kind.

• We nurture a culture where diverse voices are valued and people feel safe to contribute.

 

Healthy work practices

 

• We encourage realistic deadlines, sustainable workloads and work-life balance.

• We promote healthy boundaries, including protected personal time.

 

Community impact

 

• We aim to deliver work that meaningfully supports women in tech through employment, mentorship and opportunity creation.

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2) GirlCode LTD — Mental Health at Work Commitment

 

At GirlCode LTD, mental health and wellbeing are essential to how we work. We are committed to building a supportive culture where mental health is treated with the same importance as physical health.

 

 

Our commitment

 

Creating a supportive environment

 

• We actively create an open culture where people can speak honestly about wellbeing without stigma.

• We encourage regular check-ins, feedback and supportive communication.

 

Training & awareness

 

• We promote mental health awareness through training, resources and guidance for managers and team leads.

• We encourage proactive conversations and early support.

 

Flexible working practices

 

• We support flexible working arrangements to help individuals balance work with personal responsibilities and wellbeing.

• We recognise that needs may change over time and aim to respond with empathy.

 

Respect & psychological safety

 

• We aim to create a psychologically safe environment where team members feel respected and supported.

• Bullying, harassment or harmful behaviour is not accepted.

 

Access to support

 

• We signpost mental health resources and encourage individuals to access professional support where appropriate.

• Where possible, we support reasonable adjustments that enable people to thrive at work.

 

GirlCode LTD is committed to continuously improving how we support mental health and wellbeing across our team and wider community.

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3) GirlCode LTD — Carbon Reduction Plan

 

GirlCode LTD recognises the urgency of climate action and is committed to reducing our environmental impact as part of our responsibility as an organisation.

 

As a community and employment platform for women in technology, we also believe sustainability should be embedded in how tech businesses operate.

 

 

Our approach

 

GirlCode LTD is a digital-first organisation. Our primary emissions sources relate to:

 

• business travel (where applicable)

• digital operations and cloud services

• procurement and supplier choices

• energy use in home working environments

 

 

Key commitments

 

We will:

 

• minimise unnecessary travel and encourage remote meetings as the default

• prioritise low-carbon travel options for essential trips (e.g., rail over flights)

• select suppliers and partners with sustainability commitments where possible

• reduce waste and encourage responsible procurement

• review our operations annually to identify improvements and track progress

 

 

Measuring progress

 

GirlCode LTD aims to develop clearer measurement of emissions over time, including baseline tracking of scope-related impacts as the business scales.

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4) GirlCode LTD — Net Zero Target

 

GirlCode LTD is committed to playing its part in tackling the climate crisis. We are working towards a long-term goal of reducing emissions and supporting sustainable operations.

 

 

Our Net Zero ambition

 

GirlCode LTD has set a target to achieve Net Zero emissions by 2040, aligning with UK climate ambitions and the growing responsibility of technology companies to reduce environmental impact.

 

 

What this means in practice

 

To progress towards Net Zero, we will:

 

• reduce business travel and prioritise virtual delivery

• continually improve supplier sustainability choices

• reduce waste and encourage environmentally responsible procurement

• assess digital infrastructure and cloud-related impact

• review progress annually and set improvement actions

 

Where residual emissions remain in the long term, GirlCode LTD will explore credible carbon offsetting or removal solutions—however, our focus remains on reducing emissions first.

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5) GirlCode LTD — Disability Confident Scheme Statement

 

GirlCode LTD is committed to building an inclusive workplace where disabled people and those with long-term health conditions can thrive. We support fair access to work, accessible recruitment, and a culture of inclusion.

 

 

Our commitments

 

Inclusive recruitment

 

• We aim to make recruitment accessible, inclusive and barrier-free.

• We welcome requests for reasonable adjustments at any stage of the recruitment process.

 

Workplace adjustments

 

• We support reasonable adjustments for team members and freelancers, including flexible working arrangements.

• We aim to respond quickly and respectfully to access needs.

 

Inclusive culture

 

• We promote a workplace culture built on respect, dignity and equality.

• We do not tolerate discrimination and we take inclusion seriously across all team interactions.

 

Ongoing improvement

 

• We commit to reviewing our practices regularly to improve accessibility.

• We work to increase awareness and confidence around disability inclusion.

 

GirlCode LTD actively supports the goals of the Disability Confident scheme and aims to make inclusive working a core part of our long-term growth.