GirlCode LTD (“we”, “us”, “our”) values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your information when you use our websites, services, communities, or platforms—whether as a visitor, member, job seeker, employer, event attendee, or partner.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

​​

​

Who We Are

GirlCode LTD
Registered in England and Wales
Company No: 13873433

VAT Registration Number: 499 4915 18
Registered with the ICO (Information Commissioner’s Office) since 24/02/2023, renewed annually.
GirlCode® is a registered trademark.

​

Contact Information:
📧 Email: James@girlcode.dev
📞 Phone: 07508440148
🌐 Website: www.girlcode.dev

​​

​

Scope of This Policy

This policy applies to personal data collected via:

• Our website (girlcode.dev)

• Our job board and employer portals

• Community platforms and forums

• Event sign-ups and online events

• Communications via email, phone, or social media

• Any third-party platforms we use (e.g., Wix, Eventbrite, LinkedIn)

​​

​

What Is Personal Data?

Personal data means any information that identifies you as an individual—either directly (e.g., name) or indirectly (e.g., IP address or CV details).

​​

​

Your Rights Under GDPR

Under the UK GDPR, you have the following rights:

​

• Right to Be InformedKnow how and why we use your data

• Right of AccessRequest a copy of the data we hold about you

• Right to RectificationAsk us to fix inaccurate or incomplete data

• Right to ErasureRequest deletion of your data in certain cases

• Right to Restrict ProcessingAsk us to limit how we use your data

• Right to Data PortabilityReceive your data in a portable format

• Right to ObjectObject to processing based on legitimate interests or direct marketing

• Rights re: Automated Decision-MakingWe do not use fully automated profiling or decision-making

• To exercise any of these rights, please contact us using the details above. We will respond within 30 days.​

​

​

Data We Collect

We may collect and process the following types of personal data:

• Identity Data: Name, date of birth, gender, profile photo

• Contact Data: Email address, postal address, phone number

• Professional Data: Job title, CV, education, skills, employment status

• Account Data: Username, password, account preferences

• Payment Data: Billing address, transaction details (for clients or instructors)

• Technical Data: IP address, browser type, device information, cookies

• Usage Data: Interactions with our platform, events attended, messages posted

• Marketing Preferences: Opt-ins and opt-outs

We do not knowingly collect data from individuals under the age of 16 without parental consent.

​​

​

How We Use Your Data

We use your personal data to:

• Provide, personalise and maintain your account and community experience

• Send you service emails, updates, and event notifications

• Facilitate job applications and employer access to candidate info

• Host events and manage registrations or ticketing

• Process payments and verify identity (for instructors or clients)

• Analyse platform usage to improve user experience

• Send marketing communications (only with consent)

• Enforce our Terms of Service and Community Guidelines

We do not sell your data.
You can withdraw your consent or update preferences at any time.

​​

​

Data Sharing & Third Parties

We may share your data with:

• Trusted third-party service providers, such as Wix, Stripe, Mailchimp, Eventbrite, or Google Workspace, under strict data processing agreements

• Employers (only if you apply to jobs or opt in)

• Legal authorities, where required to comply with the law

• Business partners during mergers, acquisitions, or asset transfers

All third parties are bound by data protection obligations and cannot use your data for their own purposes.

​​

​

Data Security

We use appropriate technical and organisational security measures to protect your personal data, including:

• SSL encryption

• Firewalls and access controls

• Regular security reviews and audits

• Staff confidentiality and GDPR training

​

However, no system is 100% secure. You are responsible for keeping your passwords confidential.

​​

​

Data Retention

We keep your personal data only for as long as necessary:

• Account Data: Retained until account deletion

• Job/Employer Data: Retained up to 7 years for legal or audit purposes

• Marketing Data: Until you unsubscribe or withdraw consent

• Event Data: Retained for up to 2 years unless otherwise required

You can request early deletion by contacting us.

​​

​

Automated Profiling

We may use limited automated processes via our Customer Relationship Management system (e.g., Wix CRM) to:

• Tailor communications based on your activity or preferences

• Group users by job interest or engagement level

These do not have legal or significant effects on you. You may request human review at any time.

​​

​

Cookies

Our site uses cookies and similar technologies to:

• Improve functionality and performance

• Analyse traffic and visitor behaviour

• Support login and form functionality

​

For full details, see our Cookie Policy.

You can manage cookies through your browser settings or via our cookie banner.

​​

​

Deletion & Opt-Out Options

You may:

• Manually delete your account or content at any time

• Request full data removal by contacting us

• Opt out of marketing emails using unsubscribe links

• Adjust cookie preferences via browser or our site

We will honour your choices unless we are legally required to retain your data.

​​

​

How to Make a Subject Access Request (SAR)

To access your data or exercise any GDPR rights:

• Email: James@girlcode.dev

• Subject: "Subject Access Request"

• Include: Your name, contact email, and description of the request

We aim to respond within 30 days, or inform you of any delays for complex requests.

​​

​

Updates to This Policy

We may update this policy from time to time to reflect changes in law or services.

• Major changes: Notified via email or website notice

• Latest version: Always available at www.girlcode.dev/privacy

We recommend reviewing this policy periodically.

​​

​

Contact Us

If you have questions about this Privacy Policy, your data rights, or anything related to privacy, please contact:

Data Protection Officer

James Grant
📧 Email: James@girlcode.dev
📞 Phone: 07508440148

​

You may also contact the ICO (Information Commissioner’s Office) if you're not satisfied with how we handle your data:
www.ico.org.uk